How HR Software Can Help with Applicant Tracking

Human resource (HR) software solutions can be a powerful addition to a company’s information management capability that can automate complicated and time-consuming processes. Most systems are modular and allow users to add different tools and capabilities per their unique requirements. In the last few years, many modular HR systems have added applicant tracking tools to their solution suites.

Applicant tracking functionality allows an organization to create information databases about applicants that can be easily organized and accessed. Companies that implement human resource systems that include robust applicant tracking functionality benefit from a more efficient hiring process, more qualified staff, and lower employee turnover rates.

Applicant Tracking Streamlines the Hiring Process

Applicant tracking software automates much of the hiring process to let you hire better people faster using fewer internal resources. The solutions effectively guide both recruiters and applicants through the training and hiring processes. A detailed profile about each applicant is also created and can be accessed by every participant in the candidate evaluations. Information collected by the systems includes work history, job applied for, personal information, and background information.

The solutions provide a powerful tool for HR department recruiters to collaborate with hiring managers and influencers across the companies in the review and selection process. Hiring decisions are more accurate since detailed information about the applicant can be accessed at any time through the applicant tracking software.

Eliminate Paperwork

Traditional applicant tracking processes were executed manually and used paper records and files that were susceptible to human error and loss. Retrieving records was inefficient and time consuming. HR software automates the applicant tracking processes by creating and organizing accurate documents faster than possible by hand. Paper documents and manual filing systems are inefficient and unreliable means of record keeping.

Once they are replaced by electronic files, the business will see lower costs and higher productivity from HR staff that can then focus their efforts on more important tasks, instead of searching through paper documents. Paper products are expensive and bulky; reducing their use within an organization can reduce costs and maximize potential profits. Since some paper documents, especially those requiring signatures, are still required, reports and documents can be easily printed from the applicant tracking software once the data has been entered into the systems, and then shared with others.

Find the Best Candidate with Applicant Tracking

Obviously, the most important reason to invest in applicant tracking software is to improve the hiring process – not only in its efficiency and costs, but also to raise the quality of candidates applying for positions and, ultimately, the candidates hired. Your company is presented in the best light when applicants receive prompt auto-emails confirming the submission of a resume, date of an interview, and other steps in the process. Resume filtering functionality can eliminate unqualified candidates, and collaboration between the recruiter and hiring manager is facilitated.

Applicant Tracking Software as an Investment

Although human resource software can be costly to implement, which causes many companies to be hesitant about the conversion, the financial benefits that accrue from the system easily justify the initial costs. Hard dollar savings from increased productivity and reduced errors can provide a great return on investment. However, it is the soft dollar value in hiring better people that will deliver the most value.